Project Timeline

Summer

End of July

• Project Proposal Discussion

August

Pre-Semester Preparations

• Meeting with NPO

• Confirm project for the year

Communication & Collaboration Setup

• Clarify communication channels:

  • Options: Slack, Discord, Email (choose one that is easily accessible and ideally faster than email)

Project Kickoff & Design

• First Project Team Meeting

• Start Design Mockups

• Develop Software Design Documents:

  • Architecture documents

  • Database schema

  • Tech stack decisions

  • API interface specifications

• NPO Involvement:

  • NPO reviews and provides feedback on designs prior to semester start

  • This process should involve the entire team

Team Responsibilities

• Tech Lead / VP Tech Responsibilities:

  • Setup GitHub repository

  • Setup pipelines

  • Establish staging environment

• Project Manager (PM):

  • Begin writing master issues for general features, following scrum methodology and user stories

• Technical Aspect:

  • TECH LEAD to write technical features of issues

Fall Semester

September

• Monthly Meetings:

  • Meeting with NPOs for ongoing feedback

October

Midpoint Review with VP Projects and Tech Leads:

• • Feedback Focus:

    • Input from NPO and team members

    • Improvements in operations

    • Project updates

    • General team feedback

    • Team member statuses

    • Efficient practices

    • Necessary operational changes

    • Design team review ensuring alignment with project proposal

November - December

Semester Review with VP Projects and Tech Leads:

• • Review Points:

    • MVP progress

    • Next steps (if necessary)

    • Project updates

    • General team feedback

    • Team member statuses

    • Efficient practices

    • Operational changes

    • Design team review for cross-checking with project proposal

End of Semester

• NPO Meeting:

  • MVP Showcase

  • Winter Break begins

Winter Break and Spring Semester

Transition: Winter Break to Beginning of Spring Semester

• Project Team Adjustments:

  • Possible swaps between Developers and PMs

• Spring Onboarding Meeting:

  • Involvement of Tech Leads, PMs, and VP Projects, conducted BEFORE the semester starts

  • Implement operational changes

  • Restart NPO communication

  • Confirm project readiness

Early March (Before Spring Break)

• Midpoint Review with VP Projects and Tech Leads:

  • Review Areas:

    • Feedback from NPO and team members

    • Improvements in operations

    • Project updates

    • General team feedback

    • Team member statuses

    • Efficient practices

    • Operational changes

    • Design team review confirming alignment with project proposal

During/After Spring Break

• Operational Changes:

  • Plan and implement further operational improvements

End of April

• Final Product Demo:

  • Presentation for VP Tech, VP Projects, and other stakeholders

  • Testing and final adjustments

  • Final cross-check with project proposal

May

• Final Product Handoff