# Project Timeline

### **Summer**

#### **End of July**

- **Project Proposal Discussion**

#### **August**

##### Pre-Semester Preparations

- **Meeting with NPO**
- **Confirm project for the year**

##### Communication & Collaboration Setup

- **Clarify communication channels:**
    
    
    - Options: Slack, Discord, Email (choose one that is easily accessible and ideally faster than email)

##### Project Kickoff & Design

- **First Project Team Meeting**
- **Start Design Mockups**
- **Develop Software Design Documents:**
    
    
    - Architecture documents
    - Database schema
    - Tech stack decisions
    - API interface specifications
- **NPO Involvement:**
    
    
    - NPO reviews and provides feedback on designs prior to semester start
    - This process should involve the entire team

##### Team Responsibilities

- **Tech Lead / VP Tech Responsibilities:**
    
    
    - Setup GitHub repository
    - Setup pipelines
    - Establish staging environment
- **Project Manager (PM):**
    
    
    - Begin writing master issues for general features, following scrum methodology and user stories
- **Technical Aspect:**
    
    
    - TECH LEAD to write technical features of issues

---

### **Fall Semester**

#### **September**

- **Monthly Meetings:**
    
    
    - Meeting with NPOs for ongoing feedback

#### **October**

##### Midpoint Review with VP Projects and Tech Leads:

- - **Feedback Focus:**
        
        
        - Input from NPO and team members
        - Improvements in operations
        - Project updates
        - General team feedback
        - Team member statuses
        - Efficient practices
        - Necessary operational changes
        - Design team review ensuring alignment with project proposal

#### **November - December**

##### Semester Review with VP Projects and Tech Leads:

- - **Review Points:**
        
        
        - MVP progress
        - Next steps (if necessary)
        - Project updates
        - General team feedback
        - Team member statuses
        - Efficient practices
        - Operational changes
        - Design team review for cross-checking with project proposal

##### End of Semester

- **NPO Meeting:**
    
    
    - MVP Showcase
    - Winter Break begins

---

### **Winter Break and Spring Semester**

#### Transition: Winter Break to Beginning of Spring Semester

- **Project Team Adjustments:**
    
    
    - Possible swaps between Developers and PMs
- **Spring Onboarding Meeting:**
    
    
    - Involvement of Tech Leads, PMs, and VP Projects, conducted BEFORE the semester starts
    - Implement operational changes
    - Restart NPO communication
    - Confirm project readiness

#### **Early March (Before Spring Break)**

- **Midpoint Review with VP Projects and Tech Leads:**
    
    
    - **Review Areas:**
        
        
        - Feedback from NPO and team members
        - Improvements in operations
        - Project updates
        - General team feedback
        - Team member statuses
        - Efficient practices
        - Operational changes
        - Design team review confirming alignment with project proposal

#### **During/After Spring Break**

- **Operational Changes:**
    
    
    - Plan and implement further operational improvements

#### **End of April**

- **Final Product Demo:**
    
    
    - Presentation for VP Tech, VP Projects, and other stakeholders
    - Testing and final adjustments
    - Final cross-check with project proposal

#### **May**

- Final Product Handoff