# Naming Conventions

### Category Folders

These folder names should remain unchanged and exist at the highest level of the drive:

- Archive
- Budgeting
- Events
- Governing Documents
- Meeting Minutes
- NPO Recruitment
- Photos
- Student Recruitment

### Semester Folders

- **Naming Convention**: Season and Year spelled out fully (e.g., Spring 2024, Fall 2025).

### Templates and Samples

- **Naming Convention**: If a file is being used as a template or sample, mark it with one of these annotations at the beginning of the file name. 
    - **Template Example**: `[TEMPLATE] Events Sheet`
    - **Sample Example**: `[SAMPLE] Budget Report`

### Semester-Year Annotations

- **Annotations**: Some files are marked with semester-year annotations like "SP24" (Spring 2024), "FA24" (Fall 2024), "SU24" (Summer 2024). 
    - **Usage**: This should be used for files that exist outside of a semester folder, such as meeting minute documents.

### Photos

- **Naming Convention**: Group photos by event or common theme and follow these naming conventions to make searching easier. 
    - **Event-based Naming**: `[EVENT]_[DESCRIPTION]_[DATE]`
        - **Example**: `Fall2024_Orientation_GroupPhoto_20240814`
    - **Theme-based Naming**: `[THEME]_[DESCRIPTION]_[DATE]`
        - **Example**: `CommunityService_Volunteers_20240720`
- **Notes**: Ensure all photos follow these conventions for consistency and ease of search.

### General File Naming Conventions

- **Consistent Format**: Use clear and consistent file names to ensure easy identification and retrieval.
- **Avoid Special Characters**: Use spaces instead of underscores or hyphens, and avoid special characters.
- **Examples**: 
    - `[TEMPLATE] Budget Template`
    - `SU24 Meeting Minutes`
    - `[SAMPLE] NPO Proposal`