Naming Conventions

Category Folders

These folder names should remain unchanged and exist at the highest level of the drive:

Archive

Budgeting

Events

Governing Documents

Meeting Minutes

NPO Recruitment

Photos

Student Recruitment

Semester Folders

Naming Convention: Season and Year spelled out fully (e.g., Spring 2024, Fall 2025).

Templates and Samples

Naming Convention: If a file is being used as a template or sample, mark it with one of these annotations at the beginning of the file name.

Template Example: [TEMPLATE] Events Sheet

Sample Example: [SAMPLE] Budget Report

Semester-Year Annotations

Annotations: Some files are marked with semester-year annotations like "SP24" (Spring 2024), "FA24" (Fall 2024), "SU24" (Summer 2024).

Usage: This should be used for files that exist outside of a semester folder, such as meeting minute documents.

Photos

Naming Convention: Group photos by event or common theme and follow these naming conventions to make searching easier.

Event-based Naming: [EVENT]_[DESCRIPTION]_[DATE]

Example: Fall2024_Orientation_GroupPhoto_20240814

Theme-based Naming: [THEME]_[DESCRIPTION]_[DATE]

Example: CommunityService_Volunteers_20240720

Notes: Ensure all photos follow these conventions for consistency and ease of search.

General File Naming Conventions

Consistent Format: Use clear and consistent file names to ensure easy identification and retrieval.

Avoid Special Characters: Use spaces instead of underscores or hyphens, and avoid special characters.

Examples:

[TEMPLATE] Budget Template

SU24 Meeting Minutes

[SAMPLE] NPO Proposal