AWS (Both Semesters)
Budgeting For AWS
Every semester (Spring and Fall) at the Big Budget Meeting, AWS resources should be requested. I would budget on the higher side, and AFR if you need more in the future. For our first semester, we budgeted for ~400 dollars. Any funds that are budgeted in the Spring can be used in the Summer.
Here is an example of what this might look like in your itemized budget:
| General Expense | Category | Specific Expenses | Price per Unit | # Units | Total Price | Vendor | Link | Explanation |
| Operational Expenses | ||||||||
| Technology | EC2 Instance | $457.20 | 1 | $457.20 | AWS | Found here |
AWS EC2 Instances will allow us to host and test the software we build in Cloud environments. It will also support hosting for our website and internal wiki/documentation. Currently a Blueprint member is donating their own servers to support these functions. The price listed may vary depending on usage, however, we intend to purchase a set amount of AWS credits and configure the account to only use those credits and to turn off services if the credits run out, preventing any further charges.
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Payment
Attached to the AWS account is a P-Card. Every month payments will be billed to that card and we must submit a payment request through Ducklink with the amount spent that month. It is important that you monitor usage throughout the month to ensure that you do not exceed the budget. Make sure not to use the entire budget in one month.
If possible, it is preferred by the SGA and Stevens Payments to use invoices instead of the P-Card.
TODO: Link to P-Card purchase page
Resources
For further questions on budgeting reach out to Marissa Carroll - Student Life Administrative Assistant (mcarroll1@stevens.edu).