Folder Structure & Procedures
Folder Structure
Instead of organizing parent folders by semester (i.e "Spring 2024"), folders in the drive are organized by category. These category folders will contain the following:
- Template & Sample files: This includes examples of specifc documents, spreadsheets, and presentations.
- Subcategory & Semester Folders: This will contain specifics pertaining to each individual semester (F24 Budget, NPO Introductory Call Notes, etc.)
Ideally, you will not have to create any new files from scratch. You would instead just follow these steps:
- Make a copy of a [TEMPLATE] or [SAMPLE] file
- Rename the file according to the Naming Conventions
- Move file to its respective semester folder
Here is a breakdown of each of the folders and their purpose:
Governing Documents
This folder containscontains:
- Stevens Blueprint Constitution
- Materials used in the Registered Student Organization (RSO) process
- Member Roster - There are plans for this to be moved to the Blueprint Internal Dashboard
- Various nomination and administrative documents
The Constitution and Roster should be updated as needed. The RSO files can remain untouched and are there for reference.
NPO Recruitment
This folder contains materials pertaining to finding and obtaining projects from Non-Profit Organizations:
- Introductory Calls
- Proposals
- Recruitment Spreadsheets
- Statements of Work
Each of these subfolders has their own semester folder.
Student Recruitment
This folder contains materials pertaining to Student Team Recruitment. IMPORTANT: A lot of content for this has been ported over to the Wiki, namely the various challenges assigned to each role.
Events
This folder contains all event planning materials and slide decks. Subfolders are organized by event types. Within the subfolders are semester folders.
Budgeting
This folder contains all
Photos
Archive
This folder contains the old SEMESTER YEAR structure from the first couple of years. There is some duplicate files that were copied over to the category folders. Any old or irrelevant materials can be placed here, however, given the strucutre described above, members will rarely have to place files here.