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Naming Conventions

Categeory

Category Folders:

These folder names should notremain changeunchanged and exist at the highest level of the drivedrive:

  • Archive
  • Budgeting
  • Events
  • Governing Documents
  • Meeting Minutes
  • NPO Recruitment
  • Photos
  • Student Recruitment

Semester

Folders
    Naming Convention: Season and Year spelled out fully (e.g., Spring 2024, Fall 2025).

    Templates and Samples

      Naming Convention: If a file is being used as a template or sample, mark it with one of these annotations at the beginning of the file name.
        Template Example: [TEMPLATE] Events Sheet Sample Example: [SAMPLE] Budget Report

        Semester-Year Annotations

          Annotations: Some files are marked with semester-year annotations like "SP24" (Spring 2024), "FA24" (Fall 2024), "SU24" (Summer 2024).
            Usage: This should be used for files that exist outside of a semester folder, such as meeting minute documents.

            Photos

              Naming Convention: Group photos by event or common theme and follow these naming conventions to make searching easier.
                Event-based Naming: [EVENT]_[DESCRIPTION]_[DATE]
                  Example: Fall2024_Orientation_GroupPhoto_20240814 Theme-based Naming: [THEME]_[DESCRIPTION]_[DATE]
                    Example: CommunityService_Volunteers_20240720 Notes: Ensure all photos follow these conventions for consistency and ease of search.

                    General File Naming Conventions

                      Consistent Format: Use clear and consistent file names to ensure easy identification and retrieval. Avoid Special Characters: Use spaces instead of underscores or hyphens, and avoid special characters. Examples:
                        [TEMPLATE] Budget Template SU24 Meeting Minutes [SAMPLE] NPO Proposal
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