Naming Conventions

Category Folders

These folder names should remain unchanged and exist at the highest level of the drive:

• Archive
• Budgeting
• Events
• Governing Documents
• Meeting Minutes
• NPO Recruitment
• Photos
• Student Recruitment

Semester Folders

• Naming Convention: Season and Year spelled out fully (e.g., Spring 2024, Fall 2025).

Templates and Samples

• Naming Convention: If a file is being used as a template or sample, mark it with one of these annotations at the beginning of the file name.
  • Template Example: [TEMPLATE] Events Sheet
  • Sample Example: [SAMPLE] Budget Report

Semester-Year Annotations

• Annotations: Some files are marked with semester-year annotations like "SP24" (Spring 2024), "FA24" (Fall 2024), "SU24" (Summer 2024).
  • Usage: This should be used for files that exist outside of a semester folder, such as meeting minute documents.

Photos

• Naming Convention: Group photos by event or common theme and follow these naming conventions to make searching easier.
  • Event-based Naming: [EVENT]_[DESCRIPTION]_[DATE]
    • Example: Fall2024_Orientation_GroupPhoto_20240814
  • Theme-based Naming: [THEME]_[DESCRIPTION]_[DATE]
    • Example: CommunityService_Volunteers_20240720
• Notes: Ensure all photos follow these conventions for consistency and ease of search.

General File Naming Conventions

• Consistent Format: Use clear and consistent file names to ensure easy identification and retrieval.
• Avoid Special Characters: Use spaces instead of underscores or hyphens, and avoid special characters.
• Examples:
  • [TEMPLATE] Budget Template
  • SU24 Meeting Minutes
  • [SAMPLE] NPO Proposal